Board Representation at Meetings

Representation of the Academy at Affiliate/Dietetic Practice Group/Member Interest Group Meetings

Affiliate Dietetic Association, Dietetic Practice Group and Member Interest Group Meetings

Members of the Academy Board of Directors are the only authorized official representatives of the Academy at Affiliate Dietetic Association, Dietetic Practice Group and Member Interest Group meetings. To track communications between the Academy and the Affiliates, Dietetic Practice Groups, and Member Interest Groups, members of the Board of Directors will communicate to staff of the Executive Office invitations received from Affiliates, Dietetic Practice Groups and Member Interest Groups requesting the Academy representation. Members of the Board of Directors invited to present at Affiliate Dietetic Association, Dietetic Practice Groups and Member Interest Group and meetings on topics related to their professional/technical expertise are not considered official representatives of the Academy and are not governed by this policy.

Reimbursement

An official Academy representative attending Affiliate Dietetic Association, Dietetic Practice Group or Member Interest Group meetings at the invitation of the Affiliate or Dietetic Practice Group will have all expenses reimbursed by the Affiliate, Dietetic Practice Group or Member Interest Group. In extenuating circumstances, the Academy will reimburse expenses for members of the Board of Directors attending and/or presenting at the Academy's Affiliate Dietetic Association, Dietetic Practice Group and Member Interest Group meetings. An extenuating circumstance is one where the Affiliate, DPG or MIG does not have the funds to support representation but where the Academy's presence advances the Academy's strategic goals and business needs. A contingency allocation will be budgeted on an annual basis to allow funding for representation under these circumstances. The President, in consultation with the CEO, will review and approve the use of the contingency monies.

Honorariums and Fees

An Academy representative may not accept an honorarium or fee for representing the Academy or for presenting on Academy-related business or initiatives at Affiliate, Dietetic Practice Group and Member Interest Group meetings. The Academy representatives who are requested to present a separate continuing professional development session are entitled to receive compensation. The amount will be negotiated between the Affiliate, Dietetic Practice Group or the Member Interest Group and the presenter.

An Academy representative may not accept funding from sponsors for representing the Academy or for presenting on Academy-related business or initiatives at other organization meetings. The Academy's programs, leadership, decisions, policies and positions are not influenced by sponsors. According to the Academy Guidelines for Corporate Sponsors, there must be clear separation of Academy messages and content from brand information or promotion. The Academy does not endorse any company, brand or company products, nor does the Academy’s name or logo appear on any product. Such endorsement is neither actual nor implied.

Staff Representation

Requests for Academy staff presenters at Affiliate Dietetic Association, Dietetic Practice Group and Member Interest Group meetings must be submitted to the CEO for approval. Reimbursement of expenses will be considered in the same manner as for other Academy representatives. Solicitation for invitations by staff to Affiliate Dietetic Association, Dietetic Practice Group and Member Interest Group meetings is only allowed if directed by the CEO in consultation with the President.

Representation of the Academy at Other Organization Meetings

Other Organizations

The President, in consultation with the CEO, may appoint an official Academy representative to attend meetings or participate in projects of other organizations. Alliance relationships with other organizations are governed by the Alliance Program Policy.

Reimbursement

An official the Academy representative attending other organization meetings at the invitation of the other organization will have all expenses reimbursed by that organization. In extenuating circumstances, the Academy will reimburse expenses for members of the Board of Directors attending and/or presenting at other organization meetings. An extenuating circumstance is one where the other organization does not have the funds to support representation but where the Academy’s presence advances the Academy's strategic goals and business needs. A contingency allocation will be budgeted on an annual basis to allow funding for representation under these circumstances. The President, in consultation with the CEO, will review and approve the use of the contingency monies.

Honorariums and Fees

The Academy representative may not accept an honorarium or fee for representing the Academy or for presenting on the Academy-related business or initiatives at other organization meetings. The Academy representatives who are requested to present a separate continuing professional development session are entitled to receive compensation. The amount will be negotiated between the organization and the presenter.

An Academy representative may not accept funding from sponsors for representing the Academy or for presenting on Academy-related business or initiatives at other organization meetings. The Academy's programs, leadership, decisions, policies and positions are not influenced by sponsors. According to the Academy Guidelines for Corporate Sponsors, there must be clear separation of Academy messages and content from brand information or promotion. The Academy does not endorse any company, brand or company products, nor does the Academy's name or logo appear on any product. Such endorsement is neither actual nor implied.

Staff Representation

Requests for the Academy staff presenters at other organization meetings must be submitted to the CEO for approval. Reimbursement of expenses will be considered in the same manner as for other the Academy representatives. Solicitation for invitations by staff to meetings of other organizations is only allowed if directed by the CEO in consultation with the President.