Competency Software for Program Directors

Program directors are assigned to their ACEND-accredited programs under a Program Director role. Within Competency, Program Directors can create, edit and manage program schedules, users and assessment data, as well as create reports for checklists, rubrics, and supervised hours.

For additional information on software features and use, please download the user guides below.

• User Guide for Program Directors
• User Guide for DPD Program Directors
• User Guide for Graduate Program (GP) Directors

For questions, please contact ACEND

A collection of brief instructional videos are available for program directors to learn Competency. These videos are grouped under different sections. Use the links below to explore those sections.

• Getting Started with Competency
• Creating, Mapping and Assigning Assessments
• Evaluating Students and Reviewing Reports

Getting Started with Competency

Introduction to Competency
Overview of Competency (formally known as Competency.AI) software including key functions and ACEND expectations.
Running Time: 2:03

Settings Menu Overview and Navigation
This video contains an overview of navigating the Competency site.
Running Time: 1:55

Review/Edit Your Program
Review the basic details of your program and add program information such as address and phone number.
Running Time: 1:01

Create/Edit Courses
Create or edit courses that will make up the dropdown menus used throughout the system to assign checklists, rubrics or imported grade results.
Running Time: 2:15

Create/Edit Cohorts
Create or edit cohort details such as title and description.
Running Time: 1:31

Create/Edit Phases and Blocks
Set up academic years (phases) with semesters or smaller time periods that make up the program (blocks) with details such as title, description, and start and end dates.
Running Time: 3:19

Create/Edit Specialties (All Program Types Except DPDs)
Create or edit specialties for rotations such as clinical, community or food service management.
Running Time: 2:49

Add Users
Create users and assign roles such as preceptor, faculty (within the preceptor role), and student.
Running Time: 4:11

Creating, Mapping and Assigning Assessments

Create Competency Domains
Add program specific competency domains. Domains are a way to group competencies.
Running Time: 1:18

Create Competencies
Add program specific competencies and sub-competencies.
Running Time: 2:02

Create Conditions or Disease States and Populations and Diverse Cultures
Add conditions or disease states or populations and diverse cultures.
Running Time: 2:15

Create/Edit Rotation Overviews
Create, view and manage rotations and rotation information such as patient encounter notes and student checklist evaluations.
Running Time: 3:42

Create/Edit Rotation Sites
Bulk upload or manually create, edit, and view rotation sites.
Running Time: 4:15

Create/Edit Rotation Details
Upload, edit, and manage the details of a specific rotation such as adding students and preceptors and dates of the rotation.
Running Time: 6:31

Create/Edit Checklists (All Program Types Except DPDs)
Create assessment questions that are mapped to ACEND competencies, performance indicators (for GPs), populations and diverse cultures, and/or disease states or conditions, and GP Skills (if applicable).
Running Time: 5:53

Create/Edit Rubrics (All Program Types)
Create rubrics that are mapped to ACEND competencies, performance indicators (for GPs), populations and diverse cultures, disease states and conditions, and GP skills (if applicable).
Running Time: 3:53

Create and Assign Patient Encounter Notes (All Program Types Except DPDs)
Create and assign a patient encounter note to track and measure student interactions with patients for a particular rotation.
Running Time: 3:39

Assign Rubrics to Rotations (All Program Types Except DPDs)
Assign rubrics to rotations for student, peer and self evaluations that can be completed by preceptors or students.
Running Time: 4:03

Assign Rubrics to Courses (All Program Types Except DPDs)
Assign rubrics to courses for student, peer and self evaluations that can be completed by preceptors or students using the Competency website (cannot be completed using the app).
Running Time: 5:19

Assign Rubrics to Courses (DPDs Only)
Assign rubrics to courses for student, peer and self evaluations that can be completed by preceptors or students using the Competency website (cannot be completed using the app).
Running Time: 1:53

Assign Checklists to Rotations (All Program Types Except DPDs)
Learn how to assign checklists to rotations that can be completed by preceptors and/or program directors and set a desired target of completed checklists for students in a rotation.
Running Time: 1:50

Evaluating Students and Reviewing Reports

Evaluate Students Using Rubrics on the Website (All Program Types Except DPDs)
Access, complete, and submit rubric assessment(s) for each student assigned to you using the Competency website (cannot be completed using the app).
Running Time: 1:27

Evaluate Students Using Rubrics on the Website (DPDs Only)
Access, complete, and submit rubric assessment(s) for each student assigned to you using the Competency website (cannot be completed using the app).
Running Time: 2:26

Evaluate Students Using Checklists on the Website (All Program Types Except DPDs)
Access, complete, and submit student checklists for those students assigned to you within a rotation using the Competency website.
Running Time: 1:10

Evaluate Students Using Checklists on the App (All Program Types Except DPDs)
Access, complete, and submit student checklists for those students assigned to you within a rotation using the Competency app.
Running Time: 1:20

Sign Off On Supervised Hours Using the Website (All Program Types Except DPDs)
Sign off on supervised practice/supervised experiential learning hours using the Competency website.
Running Time: 1:36

Sign Off On Supervised Hours Using the App (All Program Types Except DPDs)
Sign off on supervised practice/ supervised experiential learning hours using the Competency app.
Running Time: 1:46

Create and View Reports (All Program Types)
Learn how to create and view checklist reports, rubric assessment reports, and hours tracking reports.
Running Time: 2:02

Reassess a Learner (All Program Types)
Learn how to reassess a student after a rubric assessment has been submitted.
Running Time: 2:23