The National Campaign Guidelines create a fair, meaningful environment for the Academy's elections. Noncompliance will result in removal from the ballot. The overarching principles governing these guidelines are a commitment to:
- Fairness: All candidates should have equivalent exposure to the Academy's membership and access to resources such as money or technical expertise should not have an undue influence over the outcomes of any election.
- Innovation and Creativity: Encourage innovation and creativity by the candidates, especially in creating and distributing campaign materials. Candidates are welcome to use social media to generate enthusiasm about voting in the Academy elections and to campaign for their election in accordance with these guidelines.
- An informed electorate: All candidates should have the opportunity to disseminate their opinions and campaign materials so voters know who candidates are and their stances on professional issues. Candidates are encouraged to talk themselves up, highlight their accomplishments and give members a reason to vote!
- Professionalism: Campaign in a professional, positive and appropriate manner, avoiding disparaging or negative comments about candidates. Campaigning must conform to Academy's Code of Ethics. Let your work speak for itself; there is no need to compare or discuss other individuals in your campaign. Further, candidates are encouraged to review the Pledge of Professional Civility Guiding Principles and supporting resources, take the pledge and help demonstrate positive, productive engagement among the Academy community.
Active campaigning for candidates may begin January 18, two weeks prior to the opening of the polls, and continue through the duration of the voting period ending on February 15. However, as soon as the ballot is posted you can promote voting in general and encourage members to review the ballot and the candidates' biographical information (usually available in mid-December).
The following guidelines have been developed by the Academy's Nominating Committee to help clarify the rules and roles in the campaign process for all stakeholders.
Academy's Role in Campaigning
Will promote voting to membership via Academy emails and social media sites.
Will publicize candidates via all-member email blasts.
Will maintain designated Elections website promoting all candidates and providing biographical information.
Will not solicit support for one candidate over another.
Candidate's Role in Campaigning
Must adhere to the Academy's National Campaign Guidelines. Noncompliance by the candidate or individuals campaigning on behalf of the candidate will result in the candidate's removal from the ballot. Make sure you share the Campaign Guidelines with anyone you are aware of campaigning on your behalf.
May use an Academy logo on campaign promotional materials – website, correspondence, signage, but it must be the Academy member logo. (Note: Academy marks and logos may not be altered.)
May link personal campaign website to Academy's election webpage. However, the Academy election webpage will not link to personal campaign websites.
May send personal email and/or call a member to solicit votes but cannot blast emails to Academy Group (including Affiliate, DPG, MIG) membership lists.
Cannot ask Academy staff and/or Executive Directors assigned to Affiliates, DPGs and MIGs to support or assist in campaigning.
Cannot actively campaign (no flyers, posters, buttons, speeches, etc) at Academy-sponsored events such as affiliate/DPG/MIG events but can campaign at events not related to Academy events.
If a candidate is currently holding any Academy/DPG/MIG/Affiliate elected position, they may promote the election in general and encourage members to vote, and campaign for themselves adhering to campaign guidelines. They cannot solicit/promote support for one candidate over another, (Please see leader campaign role below) nor can they advocate from their current position for themselves.
All candidates may utilize their 2-minute campaign video for self-promotion.
Candidates may use their personal social media channels to campaign, but cannot use social media channels owned by the Academy (including Affiliates, DPGs, MIGs profiles) or those of his/her employer, employees, clients, volunteer groups or other organizations.
Candidates may promote themselves and give members a reason to vote for them, but they cannot use disparaging or negative comments against other candidates.
Should use #eatrightPRO in campaign posts, which categorizes the post under the eatrightPRO topic that many members use, but cannot tag or mention @eatrightPRO, or any Academy-owned profiles (including Affiliates, DPGs, MIGs), media spokespeople and staff ambassadors, which will pull the Academy's profile into the campaign post.
Candidates are under no obligation to provide interviews to organizations, but can do so at their discretion.
Role of elected officials in the Academy, Affiliates, DPGs, MIGs, and House of Delegates in Campaigning
Support and encourage the voting process in general and emphasize membership participation in the elections, but do not solicit support for one candidate over another.
As an elected official you cannot show favoritism by supporting one candidate over another. Your role as a leader is to promote voting and encourage members to become informed about candidates' qualifications and views by seeking information from candidates.
Do not support an individual candidate through print, electronic or social media communications or advise friends and colleagues who to vote for (or not to vote for).
Academy leaders must remain neutral and fair to all candidates.
Organizational units may promote all candidates (even if there is just one) associated with their unit through current membership. For example: All candidates on the ballot from a specific DPG must be promoted equally via DPG communications (social media, newsletters, website, etc.). They cannot promote any single candidate, inform their friends or colleagues which candidate they will be voting for, or show support to any particular candidate via social media, newsletters, website, etc.
Academy members may use meetings, print, electronic or social media to communicate with members of their unit about the voting process.
May hold meetings (electronic, phone, in person) to allow discussion of candidates' qualifications/positions as long as all candidates are given the opportunity to be represented. Do not use disparaging or negative comments against opposing candidates.
Must emphasize issues and qualifications presented by candidates in a professional, positive, accurate manner.
To avoid undue influence on the election, Academy staff and Executive Directors assigned to Affiliates, DPGs and MIGs cannot support or assist in campaigning on behalf of candidates.
Academy Nominating Committee (elected officials) Role in Campaigning
Should encourage all members to vote.
Can answer questions about voting process and route questions to staff as needed.
Must report any suspected campaign violations to your Academy liaison.
Cannot support an individual candidate through print, electronic or social media communications or tell friends and colleagues who to vote for or not to vote for.
Members' Role in Campaigning
May support election process; encourage fellow members to vote; talk about preferred candidates and why. Cannot promote candidates on Academy-related electronic mailing lists or communication platforms.
May post message on one's own social media profile in support of a candidate.
May send individual messages using one’s own personal email account to acquaintances to encourage support for a candidate.
Cannot spread disparaging, false or misleading information about candidates. Discussions should be centered on issues, not individuals, and Academy members should be respectful and adhere to the Academy's Code of Ethics.
Examples of Some Appropriate Promotions
The 2019 Academy elections begin February 1 and run through February 15. If you have not had a chance to review the candidates, do so here.
On the national ballot, we encourage you to consider fellow XYZ DPG/MIG/Affiliate members. Learn more about the candidates on our website which has statements from each national ballot XYZ DPG/MIG/Affiliate member candidate - there are (place number here)!
Don't miss your chance to be heard! The 2019 elections run February 1 - 15. To read about the candidates running for national and XYZ DPG/MIG/Affiliate offices and to cast your vote, visit the Academy elections webpage. Several XYZ DPG/MIG/Affiliate members are running for national office, and we encourage you to support them. BONUS! The DPG/MIG/Affiliate with the highest percentage of voters in the national election will receive a free registration to FNCE® 2019 in Philadelphia, PA. XYZ DPG/MIG/Affiliate is currently at XX.X%, and is in X place in our category for the most voting members. Can we reach at least XX%? Follow our voting here (link to affiliate updates) or here.
It's Time to Vote! Online voting is now open for the 2019 Academy of Nutrition and Dietetics Elections! Please be sure to vote by February 15, 2019. We have a terrific slate of talented and accomplished candidates from XYZ DPG/MIG/Affiliate running for the open positions. Please check out this fantastic group and cast your vote! Click here to vote.